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EndNote X9

Manually Adding a Reference

If the reference cannot be imported from a database, for example a website or book, then the information can be manually added into EndNote.

Manually Adding a New Reference

1. On the EndNote toolbar, select References > New Reference, or Ctrl+N, or New Reference button

2. Select the Reference Type from the drop-down menu at the top (the default type is journal article)

3. Use the mouse or Tab to select the desired fields and enter the appropriate information

4. Close Reference by clicking on the small x in the top right corner

Here is a short video on adding a reference to EndNote


Below are a few tips, but for a complete desciription please see the "Entering References" section of the EndNote User Manual

  • EndNote is case sensitive.
  • Special bibliographic formatting and punctuation usually should not be included. For example, do not add quotes around titles or italicize journal names. Note: There are a few exceptions to this rule, notably in the Author, Editor, and Edition fields.

Tips for the Author/Editor Fields

  • Author names can be entered either with the last name followed by a comma and the first name, or the first name followed by the last name.  For example: Smith, John or John Smith
  • If there are multiple authors, enter each authors name on a separate line
  • Enter authors with titles, such as "Jr., as Last, First, Title. For example, Smith, John, Jr.
  • For multiple-word last names, like Charles de Gaulle, enter the name with the last name first, such as: de Gaulle, Charles
  • When a reference lists a company or organization as the author, enter the name of the organization followed by a comma. 
    For example: Centers for Disease Control and Prevention,

Tips for the Edition Field

The text of the Edition field is not modified by EndNote for your bibliographies, so be sure to enter "1st," "2nd," etc for this field

Label References

Create your own label to make articles easier to find. 

  • Ex: CISD 0070
  • Hint: Label your article with something unique
  • You can then search your library by these labels

‚ÄčOther Fields to Consider

  • Keywords and abstracts supplied from the database
  • Research Notes: Your space to record methodology, theoretical framework, participants, etc.